Closing date: Thursday, 18 December 2014

Position and Grade:

Strategic Planning Officer (P-4)

Organizational Unit:

Strategic Planning Team

Strategic Planning and External Coordination SectionDivision of Concepts and PlanningDepartment of Safeguards

Duty Station:

Vienna, Austria

Issue Date:

19 November 2014

Application Deadline:

18 December 2014

Type/Duration of Appointment:

Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for more than 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment that includes advanced nuclear fuel cycle facilities and is complemented by the political diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services.

The Division of Concepts and Planning is responsible for strategic planning; the development and promotion of safeguards concepts and policies; the development of approaches, processes and procedures for safeguards implementation; the coordination of development and implementation support activities; the implementation of the quality management system of the Department; and the provision and development of training.

The Section for Strategic Planning and External Coordination is one of four sections in the Division of Concepts and Planning and is responsible for departmental strategic planning; coordination of development and implementation support activities with Member State Support Programmes (MSSPs), in line with the Agency's and Department's strategic plans; outreach to external stakeholders and coordination of departmental participation at outside events; provision of support to advisory and policy-making bodies; and the provision of advice on implementation of safeguards agreements, protocols and policies.

Main purpose

As a member of a team led by the Team Leader, the Strategic Planning Officer contributes to the Department's strategic planning, risk assessment and performance management activities: further developing the associated methodologies; reviewing and updating planning documents; monitoring and measuring progress towards objectives; and reporting on results.

Role

The Strategic Planning Officer is: (1) an analyst - monitoring the IAEA's operating environment to identify changes and the associated challenges and opportunities for safeguards, evaluating the Department's capabilities and readiness to meet them, and identifying and assessing risks; (2) a planner - developing strategies to mitigate risks, enhance performance and improve readiness to address future challenges; (3) anevaluator - monitoring the implementation of the plans and reporting on results achieved; and (4) a designer - researching best practices in strategic planning, risk assessment and performance management and suggesting improvements to the Department's methodologies and mechanisms.

Partnerships

The Strategic Planning Officer interacts with staff at all levels throughout the Department and the IAEA, including other IAEA Departments. He/she liaises closely with the Section's team coordinating Member State Support Programmes, other Divisions within the Department, and the Sections for Safeguards Programme and Resources and for Effectiveness Evaluation in the office of the Deputy Director General.

Functions / Key Results Expected

Participate as required in the team's activities to:

• Monitor changes in the IAEA's operating environment (e.g. nuclear power growth projections and advances in technology), prepare and present associated analyses and develop new approaches and methodologies to address changing needs.
• Monitor the Department's implementation of the safeguards part of the IAEA's Medium Term Strategy, and the departmental Long-Term Strategic Plan and Long-Term R&D Plan; and review and update the plans.
• Design mechanisms for monitoring progress towards the plans and indicators for measuring performance.
• Develop departmental risk assessment methodology and processes, design risk mitigation strategies and provide input into risk register(s).
• Draft and review Programme and Budget documentation.
• Organize technology foresight workshops.
• Align the Development and Implementation Support (D&IS) Programme with the IAEA's and Department's strategic objectives and plans.

Knowledge, Skills and Abilities

• Planning and management expertise: Good knowledge of strategic planning, risk assessment and performance management frameworks, methodologies and processes.
• Analytical skills:
• Interest in keeping abreast of trends and developments and understanding their drivers.
• Ability to conduct research and be resourceful in finding needed information.
• Ability to absorb large volume of information, extract the essential and see the 'big picture'.
• Willingness to understand complex problems and ability to draw appropriate conclusions.

Interpersonal skills:

• Demonstrated ability to work both in a team, inspiring others, and independently, self-motivating and taking initiative.
• Sensitivity and respect for diversity in a multicultural environment.
• Ability to establish and maintain effective working relations in a multidisciplinary environment and to interact effectively with people at all levels and across organizational boundaries.

Communication skills:

• Demonstrated ability to write both clear and concise reports as well as insightful longer analytical pieces.
• Proven skills of preparing and delivering effective presentations and briefings to a diverse target audience.

Results orientation:

• Demonstrated ability to plan activities and deliver outputs within prescribed objectives and time limits.
• Commitment and drive to reaching organizational strategic objectives, and for continual improvement.

Education, Experience and Language Skills

• Advanced university (or equivalent) degree in management, public administration, engineering, physical science, international relations or policy studies.
• Minimum of seven years of relevant working experience in strategic planning, risk management and/or performance management, ideally in both the private and public sectors, and preferably in a multilateral setting and in a field related to international security.
• Experience in organizing and conducting working groups and technical meetings.
• Fluency in written and spoken English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $67 611 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $38 673*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

Application information: https://recruitment.iaea.org/vacancies/p/2014/2014_194.html