GOAL is an international humanitarian agency established in 1977 currently operating in 13 countries world-wide. GOAL is supported by a range of donors including the Irish Government, UK Government, USAID and the European Union

General Description of the Role

The primary purpose of this role is to provide daily administrative and management support to the CEO. Take full responsibility for the smooth execution of duties from the CEO‘s Office and to support in other areas of administration when required.

KEY RESPONSIBILITIES

Comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all new activities.

• Sending and responding to correspondence
• Screening telephone calls; enquiries, requests and taking messages
• Monitor CEO emails and alert CEO to matters in order of importance and priority
• Represent CEO at functions when he is unavailable
• Manage databases, spreadsheets and other information management functions
• Minute taking at SMT meetings
• Arrange agenda and timetable of SMT meetings
• Preparing meeting requirements and ensure CEO is fully prepared for all key meetings.
• Managing the logistics related to CEO’s travel and accommodation.
• Point of contact and administrative support for GOAL Board
• Companies Registration Office administration – point of contact for Company Secretary and the organization; filing of all required forms.
• Compile weekly reports for Head Office and Country Programmes in an efficient and timely manner.
• Manage all other day to day administration responsibilities of the CEO’s office
• Management of the info<στο>goal.ie email inbox
• Deal with all matters, issues and communication with absolute confidentiality and discretion

REQUIREMENTS

· Discretion and confidentiality essential

· Proficient in the use of PowerPoint ,Excel and Word

· Exceptional organisational skills

Reporting to: CEO

Job Location: Dublin

Contract Length: Permanent

Start Date: ASAP

The above information serves only as a guide to the advertised position. GOAL, at its discretion, reserves the right to change this prior to appointment. GOAL regrets that only short-listed candidates shall be contacted.