Closing date: Thursday, 5 February 2015

The International Trade Centre is looking for a: G-4, Programme Assistant (EDEC) Division of Country Programmes (DCP)/Office for Arab States (OAS)

JOB OPENING No. ITC/VN/01/2015

Deadline for application: 5 February 2015 (midnight Geneva time)

Entry date: as soon as possible

Duty station: Geneva, Switzerland - Post subject to local recruitment

Duration of appointment: One year, renewable

ORGANIZATIONAL SETTING

The Division of Country Programmes (DCP) is responsible for coherence and impact of ITC's programmes at the country and regional levels. The five regional sections within ITC maintain close relations to partners in ITC's programme countries to ensure a demand-led approach for all projects. The sections coordinate throughout the project cycle in the design, implementation and monitoring of projects.

The project 'Export Development for Employment Creation (EDEC)' funded by the Government of Canada aims at strengthening the competitiveness of priority export sectors by linking micro, small and medium-sized enterprises with buyers and enhancing effectiveness of trade support institutions. The project focuses on helping companies meet international market requirements in terms of quality, standards, packaging, marketing, and client management. On the downstream side, the project boosts market activation and diversification through specialized distribution channels including the Halal market and e-commerce. The project is all about enabling micro, small and medium sized enterprises to grow and to create sustainable employment for youth and women.

RESPONSIBILITIES

Under the direct supervision of the Programme Officer, EDEC and under the general guidance of the Chief, Office for Arab States, the Programme Assistant will be responsible for the following duties:

• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications.
• Monitors processes and schedules related the team's outputs, products, tasks; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, committees, conferences.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications).
• Maintains files (both paper and electronic) and contact databases.
• Provides guidance to less experienced staff on general office processes and procedures, computer applications.
• Performs other duties as assigned.

ELIGIBILITY CRITERIA

EDUCATION: High school diploma or equivalent. Must have passed ITC Microsoft Office Proficiency Test (MOPT).

WORK EXPERIENCE: A minimum of three years of experience in general office support or related area.

LANGUAGES: Advanced knowledge of French with a working knowledge of English. Knowledge of other UN official languages is an asset

KNOWLEDGE AND SKILLS: Knowledge of IMIS or other ERP systems is highly desirable.

ITC'S VALUES are: Integrity, Professionalism, Respect for Diversity

ITC'S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing, Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technological awareness.

ITC'S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, Managing Performance, Building Trust, and Judgment/Decision making. For further information on competency based interview please click here

CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES

ITC Values

• Integrity
• Professionalism

Core Competencies

• Teamwork
• Planning & Organizing
• Commitment to continuous learning

TERMS OF SERVICE

Appointments with ITC are service-limited to this organization. The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment.

INDICATIVE ANNUAL SALARY AT THE G-4 LEVEL

Annual Salary (net of tax) CHF 68,611 at single rate, with annual increments subject to performance. For further information please consult the International Civil Service Commission website: icsc.un.org

HOW TO APPLY (POST SUBJECT TO LOCAL RECRUITMENT)

Candidates are required to complete an on-line application. To apply, please visit the ITC website at www.intracen.org/about/itc-careers/current-job-openings/ which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.

ADDITIONAL INFORMATION

Applicants will be contacted only if they are under serious consideration. Applications received after the deadline will not be accepted. Information on the status of a vacancy can be obtained at: www.intracen.org/about/itc-careers/current-job-openings/ Applicants will be required to take the ITC Microsoft Office Proficiency Test (ITC uses Microsoft Office 2010) if not already having done so.

A written test may be held for this position. You must ensure that you are the sole author of the answers. Reference materials including your own work and material may be used if properly cited.

Please be informed that software that detects plagiarism will be used to verify candidate's answers. Please note that candidates to this position may be considered for other ITC job openings subject to meeting the relevant eligibility and competency requirements. ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria.

ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.

Application information: http://legacy.intracen.org/appli1/jobman/viewpdf.aspx?vid=11433